BRIGG TOWN COUNCIL ANNUAL MEETING ON MONDAY NIGHT

Members of the public are welcome to attend the Annual Meeting of Brigg Town Council, to be held in the Angel Suite, near the Market Place, on Monday, May 18, from 7.30pm.
Public Question Time is a fair way down the agenda and offers local people the chance to raise issues of interest to them. 

BUSINESS TO BE TRANSACTED
1. a)  To Elect the Chairman/Town Mayor for the Ensuing Year.
b) To execute the Chairman/Town Mayor’s Declaration of Acceptance of Office 
c)  To Confirm the Town Mayor’s Allowance for the Ensuing Year.
d) i) To receive the statement of expenditure incurred under the Civic Functions Budget
ii) To note that the calendar of Civic Functions is due for review in June 2015, and will include a review of the Civic Functions budget. 

  2. Notice convening the meeting.

  3. Consider the suspension of the Meeting for the Purpose of Prayer. 

  4. To Receive Apologies and Reasons for Absence.
 5. a) To Confirm that all members have completed and lodged their Declaration of Acceptance of Office. 
b) To re-affirm the Council’s adoption of the North Lincolnshire Council Code of Conduct.(originally adopted in July 2012)
c) To Confirm that all members have completed their Register of Declared Interests, in accordance with the Localism Act 2011 and pursuant to the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 and the North Lincolnshire Council Code of Conduct (copy provided to members in advance of the meeting)
c) To record any Declarations of Interest by any member of the council in respect of the Agenda items listed below. Members declaring interests should identify the Agenda Item and the type of interest being declared.
d) To note that there is no longer any need for those members who reside within the Town boundary to be granted a dispensation to participate and vote on discussions related to the Council budget, and determination of the Precept.
e) To note any dispensations given to any member of the council in respect of the Agenda Items listed below.  
6. TO ELECT THE VICE CHAIRMAN / TOWN MAYOR ELECT FOR THE ENSUING YEAR. Candidates may be invited to address the meeting prior to a vote by show of hands.

7. TO RECEIVE CONFIRMATION THAT THE NEW TOWN CLERK HAS BEEN FORMALLY APPOINTED AND TO NOTE THAT SHE WILL COMMENCE HER DUTIES ON MONDAY 1st JUNE 2015.

 8. TO RE-AFFIRM:-

i) THE ADOPTION OF THE NALC MODEL STANDING ORDERS (AS AMENDED) and INCORPORATING THE POWER OF COMPETENCE.
(Reviewed and confirmed by the Town Council in April 2015)

ii) TOWN COUNCIL DELEGATED POWERS and COMMITTEE FUNCTIONS, (AS ANNEXED TO THE STANDING ORDERS); INCLUDING LIMITATIONS WITH REGARD TO ATTENDANCE.
(Reviewed and confirmed by the Town Council in April 2015)

iii) THE ADOPTION OF THE NALC MODEL FINANCIAL REGULATIONS  
(AS REVIEWED and AMENDED BY THE POLICY COMMITTEE AND ADOPTED BY FULL COUNCIL IN APRIL 2015.)

iv) THE TOWN COUNCIL INTERNAL FINANCIAL CONTROL PROCEDURES.
(Reviewed by the Policy Committee in February 2015)

 9. TO APPOINT THE SIGNATORIES FOR THE BANK MANDATE.

10. TO NOTE THAT THE TOWN COUNCIL IS INELIGIBLE TO EXERCISE THE POWER OF COMPETENCE UNTIL THE NEW TOWN CLERK IS CiLCA
QUALIFIED.

11. TO APPROVE THE PURCHASE OF ADDITIONAL DGM ANDROID TABLETS, MEMORY CARD AND CASE (AS REQUIRED) FOR USE BY MEMBERS FOR THE PURPOSE OF RECEIVING COUNCIL PAPERS AND CORRESPONDENCE VIA DROPBOX AND E.MAIL.

12. TO NOTE THE SCHEDULE OF MEETING DATES

13. TO APPOINT REPRESENTATIVES TO SERVE ON THE FOLLOWING OUTSIDE BODIES  (supporting information enclosed).

a) Brigg Licensees Association (case of need)
b) North Lincolnshire Licensing Forum
c) Brigg Senior Citizens 
        d) C.P.R.E.
e) E.R.N.L.L.C.A. – 2 voting delegates required.
f) Neighbourhood Action Team
g) Parish & Town Council Liaison
h) Ancholme Users
i)  Brigg Wheelers
j) i) Brigg 2020 Vision Group
ii) Community Led Plan Monitoring Group
                k) Sir John Nelthorpe Foundation Governors
(Cllr. Mrs. P.J. Smith – Term of Office ongoing)
                l) Brigg Town Business Partnership
m) Neighbourhood Action Team
n)  Brigg Flood Warden
o)  Brigg Snow Warden
p)  Humberside Airport Consultative Committee
q)  Brigg Energy Plant /Parish and Town Councils Liaison Meeting

14. a) TO CONFIRM THE LIST OF COMMITTEES TO BE ELECTED
AND APPOINT THE MEMBERS WHO WILL SERVE ON EACH COMMITTEE FOR THE ENSUING YEAR
i) Planning & Environment Committee
ii) Policy Committee
iii) Property & Services Committee
iv) Personnel Committee
v) Grievance Committee
vi.) Complaints Committee
vii)   Neighbourhood Plan Committee

b) TO CONFIRM THE ADDITIONAL MEMBERS WHO WILL RESPOND
TO THE ACTIVATION OF THE COMMUNITY EMERGENCY PLAN.

 15. BRIGG TOWN MAYOR’S APPEAL FUND 2014-2015
To appoint two members to serve on a panel with the Edward and Lucy Arnott and the Town Clerk, to receive and determine applications for funding from the proceeds of the 2014-15 Brigg Town Mayors Appeal Fund.

 16. ANNUAL AUDIT OF ACCOUNTS:
a) To note that all of the requirements relating to the Annual Audit were completed at the April Full Council meeting.

b) To re-affirm the appointment of Mr. R. Dixon as the independent Internal Auditor for Brigg Town Council, and payment of all reasonable costs levied by him (as per the invoices provided) for the Fiscal Year 2015/16.
also that; Mr. Dixon has no interest, financial or otherwise, with any member or officer of the council.

17. TO RE-AFFIRM THE CAR MILEAGE RATES TO BE USED FOR THE FISCAL YEAR 2015/2016, IN ACCORDANCE WITH THE RATES PUBLISHED BY ERNLLCA. (copy provided to members in advance of the meeting)
  
18. To Approve the Full Council Minutes, as circulated, of the meeting held on Monday 27th April 2015.

19. Police Matters (for information only)

20. To Receive any correspondence (for information only)

21. To Receive the update on outstanding issues from the clerk 
(for information only)

22. Public Question Time.

23. To Receive any Questions from Members

24. TO RECEIVE THE FINANCIAL REPORTS AS AT 30TH APRIL 2015, AND APPROVE ACCOUNTS FOR PAYMENT 
(Financial Report enclosed - see also Appendix I attached)

25. TO RECEIVE CONFIRMATION FROM THE CLERK OF THE INSURER APPOINTED WITH EFFECT FROM1st JUNE 2015

26. TRAINING FOR MEMBERS
To confirm the members who will attend the ERNLLCA National Training Strategy accredited course for councillors.  “Being a Good Councillor.”

27. TO CONSIDER ANY PLANNING APPLICATIONS RECEIVED, INCLUDING 
ADDITIONAL PLANS PUBLICISED, BUT RECEIVED AFTER THE AGENDA WAS CIRCULATED:

Application Number PA/2015/0495
Planning application to vary condition no 2 and 3 of planning application
2000/0889 Former Lidl Supermarket, Springs Parade, Brigg

Application Number PA/2015/0014
Planning permission to amend windows and doors and shop front to previous 
planning permission PA/2013/0788.

28. BRIGG MILLENNIUM GREEN TRUST
a) To receive the update from North Lincolnshire Council regarding the current legal status of the Brigg Millennium Green Trust. 

b) To review and determine the Town Council position regarding the transfer of responsibility for the Millennium Green to Brigg Town Council

29. TO NOTE THE RECEIPT OF THE FOLLOWING REQUEST FROM NORTH LINCOLNSHIRE COUNCIL HIGHWAYS:  
That consideration be given to provision of a financial contribution or full grant toward the Ancholme Valley Way - Phase 1.1