Brigg Town Council is to hold its first meeting since the recent election, with members of the public welcome to attend.
The authority's annual meeting on Monday, May 13 will take place in the Angel Suite, from 7.15pm.
The first task will be to elect a Town Mayor to serve for the next 12 months.
Later in the meeting, councillors will be considering the relocation of its Grammar School Road allotments to Woodbine Park.
It has now been revealed that consent has been granted by the Secretary of State "for the disposal of the Grammar School Road site."
An application submitted by North Lincolnshire Council for change of use of land on Woodbine Park is still awaiting a decision from planners.
AGENDA/BUSINESS TO BE TRANSACTED
1. a) To Elect the Chairman/Town Mayor for the Ensuing Year. The outgoing Mayor to present cheques to his nominated charity.
b) To execute the Chairman/Town Mayor’s Declaration of Acceptance of Office
c) To Confirm the Town Mayor’s Allowance for the Ensuing Year.
d) To receive the statement of expenditure incurred under the Civic Functions Budget.
2. TO ELECT THE VICE CHAIRMAN/TOWN MAYOR ELECT FOR THE ENSUING YEAR. Candidates may be invited to address the meeting prior to a vote by show of hands.
3. a) To Consider the suspension of the Meeting for the Purpose of Prayer.
b) To Resolve that Standing Orders be reinstated.
4. To Receive Apologies and Reasons for Absence.
5. a) To Confirm that all members have completed and lodged their Declaration of Acceptance of Office.
b) To re-affirm the Council’s adoption of the North Lincolnshire Council Code of Conduct (originally adopted in July 2012).
c) To Confirm that all members have completed their Register of Declared Interests, in accordance with the Localism Act 2011 and pursuant to the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 and the North Lincolnshire Council Code of Conduct
c) To record any Declarations of Interest by any member of the council in respect of the Agenda items listed below. Members declaring interests should identify the Agenda Item and the type of interest being declared.
e) To note any dispensations given to any member of the council in respect of the Agenda Items listed below.
6. TO RE-AFFIRM:-
i) THE ADOPTION OF THE NALC MODEL STANDING ORDERS (AS AMENDED) and INCORPORATING THE POWER OF COMPETENCE.
(Reviewed and confirmed by the Town Council in March 2019)
ii) TOWN COUNCIL DELEGATED POWERS and COMMITTEE FUNCTIONS, (AS ANNEXED TO THE STANDING ORDERS); INCLUDING LIMITATIONS WITH REGARD TO ATTENDANCE.
(Reviewed and confirmed by the Town Council in March 2019)
iii) THE ADOPTION OF THE NALC MODEL FINANCIAL REGULATIONS
(Reviewed and confirmed by the Town Council in March 2019)
iv) THE TOWN COUNCIL INTERNAL FINANCIAL CONTROL PROCEDURES.
NB – to note that all other Council Policies, Procedures and Risk Assessments will be submitted for Review and Approval at the next meeting.
7. TO APPOINT THE SIGNATORIES FOR THE BANK MANDATE, AND TWO FURTHER MEMBERS TO PERIODICALLY OVERSEE THE ACCOUNTS.
8. TO REAFFIRM THAT THE TOWN COUNCIL IS ELIGIBLE TO EXERCISE THE POWER OF COMPETENCE
9. TO NOTE THE SCHEDULE OF MEETING DATES (as approved by full Council in March 2019).
10. a) TO CONFIRM THE LIST OF COMMITTEES TO BE ELECTED
AND APPOINT THE MEMBERS WHO WILL SERVE ON EACH COMMITTEE FOR THE ENSUING YEAR
i) Planning & Environment Committee (Five Members)
ii) Personnel Committee (Six Members)*
iii) Brigg Masterplan Committee (Four Members)
* The Complaints, Grievance, Appeals and Disciplinary Committees will comprise three members of the Personnel Committee, as required.
b) TO CONFIRM THE ADDITIONAL MEMBERS WHO WILL RESPOND
TO THE ACTIVATION OF THE COMMUNITY EMERGENCY PLAN.
11. TO APPOINT REPRESENTATIVES TO SERVE ON THE FOLLOWING OUTSIDE BODIES AND WORKING GROUPS
I) OUTSIDE BODIES
a) Brigg Licensees Association (case of need)
b) North Lincolnshire Licensing Forum
c) Brigg Senior Citizens
d) C.P.R.E.
e) E.R.N.L.L.C.A. – 2 voting delegates required.
f) Neighbourhood Action Team
g) Parish & Town Council Liaison
h) Ancholme Users
i) Brigg Wheelers
j) i) Brigg 2020 Vision Group
ii) Community Led Plan Monitoring Group
k) Sir John Nelthorpe Foundation Governors - (Mrs P Smith – Term of Office ongoing)
l) Brigg Town Business Partnership
m) Neighbourhood Action Team
n) Brigg Flood Warden
o) Brigg Snow Warden
p) Humberside Airport Consultative Committee
q) Brigg Energy Plant /Parish and Town Councils Liaison Meeting
r) Voluntary Action North Lincs – (J Truepenny - Term of Office ongoing)
II) WORKING GROUPS
a) Angel Suite Review Group
b) Millennium Green / CCTV
c) The Arches Project
d) Litter Picking
e) Christmas Lights Switch on Working Group
f) To agree that a working group be established for the judging of the Garden Competition, comprising as many Members as possible.
12. MINUTES OF PREVIOUS MEETINGS.
i. To approve the minutes of Full Council - Monday 29 April 2019
ii. To note the minutes of Planning Committee- Monday 29 April 2019
13. Police Matters (for information only)
14. To Receive any correspondence (for information only)
15. To Receive the update on outstanding issues from the clerk (for information only)
16. Public Question Time
17. To Receive any Questions from Members
18. ANNUAL AUDIT – YEAR ENDING 31 MARCH 2018
a) To re-affirm the independence of Mr R Dixon as Internal Auditor, and that he has no interest, financial or otherwise, with any member or officer of the council.
b) TO AUTHORISE PAYMENT OF THE AUDITOR’S INVOICE FOLLOWING COMPLETION OF THE INTERNAL AUDIT FOR THE FISCAL YEAR 2018/19.
c) To note the receipt of the Internal Auditor’s completion statement for the Fiscal Year ending 31 March 2019, as received at the Council meeting on 29 April 2019.
d) TO APPROVE THE COUNCIL’S ASSET REGISTER.
19. TO RECEIVE THE FOLLOWING BUDGET MONITORING REPORTS AS AT 30 APRIL 2019, AND APPROVE THE ACCOUNTS FOR PAYMENT
Full Council Accounts and petty cash payments
Angel Suite Accounts and petty cash payments
20. TO RE-AFFIRM THE CAR MILEAGE RATES TO BE USED FOR THE FISCAL YEAR 2019/2020, IN ACCORDANCE WITH THE RATES PUBLISHED BY ERNLLCA. (no change from 45p per mile)
21. TO RECEIVE CONFIRMATION FROM THE CLERK OF THE INSURER APPOINTED WITH EFFECT FROM 1 JUNE 2019. (ongoing 4 year agreement until 2022).
a) to note that the Holocaust Memorial has been added to the policy, and no extra cost incurred.
22. ALLOTMENTS UPDATE
i) Redcombe Lane
ii) Grammar School Road
iii) Allotment relocation update – to note that consent has been granted, by the Secretary of State, for the disposal of the Grammar School Road site.
23. TRAINING FOR MEMBERS
To note two ERNLLCA Training events on 11 July for all members. (one specifically for Chairmanship, plus session one of three - Being a Good Councillor - for all councillors).
a) TO APPROVE COUNCILLORS’ ATTENDANCE AT TRAINING EVENTS.
24. TO NOTE THE 200TH ANNIVERSARY OF THE BUTTERCROSS ON SATURDAY 29TH JUNE AND SIGNIFY ACCEPTANCE FOR THE HERITAGE CENTRE TO ORGANISE A CELEBRATORY EVENT.
25. TO CONSIDER ANY PLANNING APPLICATIONS RECEIVED, INCLUDING ADDITIONAL PLANS PUBLICISED, BUT RECEIVED AFTER THE AGENDA WAS CIRCULATED. (For consideration by full Council, pending the appointment of the Planning Committee members).